General assembly 2012

Note: this article is about a passed event.

General assembly 2012
From 2012/05/31 19:30:00 to 2012/05/31 21:00:00
Attendees ({{#arraydefine:a|Cedric, Hans, Mimor, Sandb, Koen}}{{#arraysize:a}}warning.png"{{#arraysize:a}}" is not a number.):
Cedric, Hans, Mimor, Sandb, Koen
Where:
Whitespace Blekerijstraat 75, Gent, Belgium Loading map... Costs 0
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About

This is our second general meeting. A general meeting (algemene vergadering in dutch) is something we need to organize at least once a year, needs to have at least the following three points on the agenda:

• Approval of the books
• Approval of the budget for next year
• Approval of the board
• Check action point previous year

See also VSDC faq on general assembly (dutch)

Agenda

• Dismissal of faded out members
• Presence and check for 2/3rd
• A quick review of the hackerspace design patterns (30 min - timeboxed) - see
• Approval of the books
• Approval of the budget for next year
• Renaissance / Rebirth / Restart / Respawn / Reset
  • Election of new board
  • Bylaws
    • Do these still reflect the way we want to run this place?
    • If not, let's adjust them
• Approval of new memberships to the board
  • Mimor wants to join
  • Sandb wants to leave
• Problem resolution

Dismissal of faded out members

• No longer members because 1) no longer present and no longer paying membership or 2) explicitly quit but not registered properly
  • impy
  • tom
  • chris
  • roel p.
  • nino
  • pieter c.
  • kurt
  • joost d.

• will send email to these people

Presence and check for 2/3rd

• 16 members
• 11 present
  • mimor, ha-nsfw, fs111, abe, koenraad, biertie, hala, koen, sandb, tazo, cedric
• 16 * 2/3 = 10.667, 11 members is 2/3rd majority

Approval of the books

• books 2011 approved
• we are losing money slightly
• we should look at this

• 2012 stuff:
• newline: alcohol disappeared in the evening that seemed unpaid for
• cedric still has 140 euros for this, still has pay this.

Approval of the budget for next year

• we are not planning to spend any amounts on anything but supplies and rent
• going for restoring the buffer of 6 months
• any purchases will be funded by donations
• focus on more members
• try new stuff that brings money to the space

• this budget has been approved

Approval of the board

• sandb will step down if someone wants to step up
• jaroslav might want to exit too
• new blood is good,
  • rotate board members every two years?

• this means changing to the status

• mike is candidate; why is mike candidate?
  • no body else;
  • willing to do it;
  • filling the gap

• cedric is candidate;
  • likes the space
  • is worth his legal signature
  • already on his own board company

• no objections
• new board members: Cedric De Vroey and Mike Morraye, alongside with golden oldy Hans Fraiponts
• exit board members: oldfags Tazo and Sandb

Monitoring of membership

• current way is hard
• make checkpoints every end of term financial guy, for each member who is behind
• list of members needs to be more clear, wiki page, keyholders
• lets work on this;

• present for Ivano, our biggest fan?
• moar chocolate!!!

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